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Communications Planning & Project Intake Form

The Office of Strategic Advancement Communications

Communications Update

Please note that for the foreseeable future, all new communications work requests require leadership approval to proceed.

Foundation Communications Consulting & Request Form

1Contact Information

2Project Details

Communications Projects Intake Form
Fill out this form each time you have a communications project. We ask for a minimum of a two-week lead time on most projects. Urgent web updates will be answered in 24 hours. All other requests will receive a response in the order they are received.

The Office of Strategic Advancement Communications reserves the right to reject or alter proposals if they do not align with core Foundation strategy, violate compliance or accessibility standards, or require more resources than are currently available. Any proposals that are rejected or altered will be communicated to the requesting partner.

In addition to communications requests, staff should use this form to request AWA Event IDs.
Contact Information
Please provide contact information for this request.
Please select your role at Rutgers*
Name*
First Last
Name*
First Name
Email*
Phone*
Club & Chartered Organization Contact*
Please select your alumni team contact at the Foundation.
Organization Name*
Hidden
Where are you located?*
This information will be used to help us plan for in-person meetings if needed.
- New Brunswick
- Newark
- Camden
- Remote
Proxy
- Check this box if you are filling this out on behalf of the primary contact for this project.
Primary Contact Info*
First Name Last Name Email
Project Type
Select all the options that apply to your project below.
Change of Scope
Check this box if this for a change in scope for an existing project
- I need to request a change of scope to my project
What do you need help with today?*
- Communications Consultation (New Projects, large recurring projects)
- Marketing Strategy & Plans
- Emergency/Crisis Communications Language Approval
- Event Registration Platform (CVENT request)
- Email/Broadcast (Marketo request)
- AWA Event ID and Internal Calendar Request
- Website Update / Add event to the RUAA calendar
- Website Certification
- Fund link and Giving Form requests
- Vanity URL/Link Redirect/New URL
- Design/Video Request
- Copyediting/Proof Reading (including board emails)
- Social Media Request
Project Number*
Enter the project number of the existing project.
Select Change in Scope Type*
Select all that apply
- Financial change in scope: Project is more expensive than previously thought.
- Change in deliverables: Additional deliverables were requested (new videos, PDFs, webpages, blog posts, postcard designs, or other).
- Change in audience size/magnitude: The audience is different or significantly larger than anticipated.
Request Type
Select all to options that apply to your request below.
What do you need help with today?*
- AWA Event ID and Internal Calendar Request
- Fund link and Giving Form requests
- Event Registration Platform (CVENT request)
- Email/Broadcast/Marketo Request
- Website Update / Add event to the RUAA calendar
- Vanity URL/Link Redirect
- Social Media Request
- Other
What do you need help with today?*
- Create event registration page (CVENT request)
- Create and send email broadcast (Marketo request)
- Add my event to the RUAA website (Ralumni.com/events)
- Create a vanity URL for my event or club page
- Social Media Request
- Update my club or event page on the RUAA website
- Football Game Watch event (add your event(s) to the alumni calendar and bi-monthly regional email)
All video projects should be planned in advance and need department AVP approval.
Troubleshooting Platform*
- Marketo
- CVENT
New User Platform*
- Marketo
- CVENT
Training Platform*
- Marketo
- CVENT
CVENT Options*
- Create an event registration site/form
- CVENT training
- Add a new user in CVENT
- Request a CVENT report
- I need help with an existing CVENT page (troubleshooting)
Email/Marketo Options*
Which type of email assistance do you need?
- Create and schedule email
- List import
- Request an email report
- Marketo help (troubleshooting)
- Add a new user to Marketo
- Marketo training
- Create a new workspace
Design/Video Options*
Which type of design assistance do you need?
- Rutgers logo request
- Digital graphic design
- Print design
- Video support
Vice President/Chancellor of your Department*
If you work for the foundation president, write in "RUF President". If you are NOT a Rutgers staff member, please reselect "Alumni club or chartered organization (volunteer)" as your role above.

Project Details
Please list all project details below.
Describe the change in scope.*
As a Rutgers University or Rutgers University Foundation staff member, you can request that Rutgers University Foundation or Rutgers University Alumni Association like or share a social post from an official Rutgers University social media account.
Social Media Requests
As a Rutgers University Alumni Association club or chartered organization, you can request that Rutgers University Alumni Association follow your account, like your social media post, or share your social post.

Please note, this is not a guarantee your post will be liked or shared. The RUAA social team reserves the right to curate the RUAA social channels as they see fit. Reasons for denial may include (but are not limited to): frequency of requests made, inappropriate content, content inconsistent with RUAA's brand and mission, copyright violations, violation of Rutgers sponsorships and endorsements policies, or the content does not meet legal or accessibility requirements.

If your request is approved your content will be liked or shared within 72 hours (or less) and your staff contact will be notified.
Verify your account is an official Rutgers account*
In order to submit this request your website must be an official social media account listed on this page: https://communications.rutgers.edu/services-resources/social-media-resources/social-media-directory
- I verify this an official Rutgers social media account
Verify your account is an official RUAA club account*
In order to submit this request, your website must be an official social media account listed on your club page. The RUAA will not approve requests for personal accounts. Club pages can be found here: https://alumni.rutgers.edu/get-involved/clubs-and-groups/
- I verify this an official RUAA club or chartered organization social media account
What type of request is this for?*
- I want RUF/RUAA to follow my account(s)
- I want RUF/RUAA to share my social media post
- I want RUF/RUAA to like my social media post
Provide your account information*
Provide the links to each of your accounts that you would like the foundation to follow. Press the plus button if you would like to add more than one account to follow.
Account Link(s)
Follow Back*
We kindly request that all Rutgers accounts we follow, follow us back.
- My Rutgers account follows the applicable accounts below.
Foundation Accounts: Twitter | Facebook | LinkedIn
Rutgers University Alumni Accounts: Twitter | Facebook | LinkedIn | Instagram
Provide a link to your post*
Provide the links to each post that you would like us to like/share. Please note a form submission does not guarantee a repost, but as long as the content is appropriate we will do our best to like and share the content.
Post link(s)
Help Request
Describe the issue you are having below and a staff member will be in touch shortly.
Event Information*
Please provide the information for the event you need assistance. This will help us find your event more quickly.
Event Name Event Code Event Start Date Is this event pending, live, or completed
Which school, unit, or department is requesting this workspace?*
Provide a link to your school, unit, or department*
This helps us fund which logos need to be added to your templates.
Select which email templates your workspace needs:*
- Event Invitation
- Letterhead/Announcement
- Newsletter
Which other Marketo users need access to your workspace?
Only list users who already have Marketo access.
Who should be included in your workspace seed list?
A seed list is a separate distribution list that is unique to every workspace. This is a list of people who will be included on all emails sent through your workspace separate from your audience. For example, a supervisor, dean, or yourself may wish to be included on a seed list.
First Name Last Name Email
Upload your seed list.
You can type in names above for your seed list or upload a csv file. Please include a column for first name, last name, and email address in your csv file.
Accepted file types: csv, Max. file size: 100 MB.
What type of report is needed?*
- One-time report for past email
- One-time report for future email
- Recurring report for future email
Which do email you need reporting on?*
Provide the name of the email program in Marketo
Provide a link to the email in Marketo
This ensures we are pulling the exact report you need.
How often do you need this report updated?*
Quarterly and annually are assumed to based on fiscal year.
- Weekly
- Bi-weekly
- Monthly
- Quarterly
- Annually
Platform Training
Describe what your training needs are below.
Thanks for letting us know your website needs certification. A communications team member will be with you shortly to explain the process and let you know how to apply for certification with the University Communications & Marketing department.
Website*
Please write the URL of the website that needs certification.
Web Manager*
Website certification with the university needs a single person who is considered responsible as the web manager. This person will be responsible for implementing any necessary updates and requirements that are addressed in the certification process.
First Name Last Name Email Address
Primary Content Editor*
List the primary content editor of the site and email address. This can be different or the same as the website manager.
First Name Last Name Email Address
Who hosts your website?*
- Rutgers OIT
- 3rd Party Vendor
3rd Party Vendor*
List the general contact email address for the vendor here.
Organization Name Email Address
What CMS does your website use?*
WordPress, Drupal, Wix, other. If you use a vendor that has proprietary software list here.
CMS Platform
New User Request
This request is for:*
- Myself
- Another staff member
Which department is this request for?*
You will only have access to your own department's events in CVENT please let us know which team you are on.
Name*
Enter the name of the staff member you are requesting access for:
First Last
Email*
Enter the email of the staff member you are requesting access for:
Net ID*
Enter the net ID of the staff member requesting admin access.
Select which Workspace(s) you need access to.*
Hold down the ctrl (control) key to select multiple. Select UNSURE (last item) if you do not know, please ask your team before selecting UNSURE.
How frequently do you intend to send out emails?*
- Multiple times a week
- Once a week
- 1-2 times a month
- Once a quarter
- A couple times a year
How frequently do you intend to create event registrations?*
- Multiple times a week
- Once a week
- 1-2 times a month
- Once a quarter
- A couple times a year
Describe your Marketo training needs:*
Have you read the Marketo training documents?*
Training documents are located at: RAlumni.com/marketo
- Yes, I have read them
- No, I have not read them
Have you read the CVENT training documents?*
Training documents are located at: RAlumni.com/cvent
- Yes, I have read them
- No, I have not read them
Describe your CVENT training needs:*
Which of the following do you have experience with?*
Please check all that apply.
- Reading HTML
- Writing HTML
- Reading CSS
- Writing CSS
- Americans with Disabilities Act (as it relates to creating online content)
- CAN-SPAM Act
- Using Event System Platforms (for business)
- Using Email Marketing Platforms (for business)
- Editing and Resizing Images
- None of the Above
Please describe what you would like to get out of a training session below?*
Will this email need a marketing plan?
Select yes if this is for an event, annual giving solicitation, or major announcement.
- Yes
Crisis Communications Language Approval
This is for urgent language approval requests for emergency & crisis situations, such as the COVID-19 outbreak. For theoretical PR crisis planning for an event, please return to the previous page and select "Communications Consultation" instead.

If this request is regarding the COVID-19 outbreak please see the existing approved Foundation language before submitting your request.

Upload or Copy & Paste Your Draft Language below
Will this event be recorded and shared after the event?*
Project Consultation Information
Repeat Project
- Check this box if this is a repeat project
Previous Project Number (optional)
What is the marketing strategy for?*
Choose which event/webinar option best fits your project needs*
- This is an in-person event
- This is a virtual event or webinar
Will this have a CVENT registration?*
If your event has a separate registration site, please specify below.
- Yes
- No
Please describe your idea/project*
What is the goal of your project or event?*
Who is your target audience*
Example: Alumni, donors, geographic location, school, graduating year, gender, age, special group, club, new grad, other.
Do you have a budget for this project?*
- Yes
- No
- Unsure
What is your budget?*
Which department does your budget come out of?*
Who will need to provide approval during this process?*
Please check ALL that apply. This helps us build a realistic timeline that allows you to seek the feedback you need.
- University President
- Foundation President
- University Chancellor(s)
- Executive Leadership Group
- Board Members
- VP of my department
- AVP of my team
- My supervisor
- Me
- Other
Describe your video needs*
Describe your design needs*
Include placement, sizes, tone, logo needs.
Is this project associated with an event or meeting?*
If you will need a CVENT created in the future but do not have all the details ready at this time, you may select "Yes" below and skip all the CVENT questions at this time. However, you will need to fill out a separate CVENT request when you are ready.
- Yes, and I will need an event registration site (CVENT) created.
- Yes, but I don't need a registration site (CVENT) created
- No
- Unsure
Marketo/Email Information
Marketo Workspace (Foundation staff)*
Which Marketo Workspace are you working in?
Marketo Workspace (Foundation staff)*
Which Marketo Workspace are you working in?
Marketo Workspace (Clubs & Chartered Organizations)*
Which Marketo Workspace are you working in?
Marketo Workspace (School & Colleges)*
Which Marketo Workspace are you working in?
Marketo Workspace (School & Colleges)*
Which Marketo Workspace are you working in?
Please describe your the issue you are having in Marketo*
Email Type
Would you like your event to be considered for Scarlet Together?*
Scarlet Together is a monthly newsletter sent the first week of every month with a round-up of events for alumni.
- Yes, if the timing works!
- No, this is a private event
Email Subject Line*
The maximum character count for subject lines is 55 characters in order to display fully on most devices and email clients, but it’s best to aim for anywhere around 30-40 characters to be the most optimal for open rates.
Preheader Text*
The preheader is the email preview text shown underneath the subject line when receiving an email. (If you are unsure what to write here, think of this as a secondary subject line) 80 characters is the maximum amount allowed, but it's best to aim for anywhere around 35-50 characters to display fully on most devices and email clients.
Preferred Email Date*
Please note that this date is not guaranteed. The communications team will look at the Global Email Marketing Calendar and suggest the best possible date based on email best practices, emails already in the queue, common holidays, and Rutgers major events.
MM slash DD slash YYYY
Primary Audience*
Please select your primary audience
Primary Audience*
Please select your primary audience
Primary Audience*
You selected UNSURE for primary audience. Please describe.
Do you need segmentation or should this email go to all alumni and donors in your workspace?*
- Send to all alumni and donors in my workspace.
- I need segmentation.
Target Audience Details*
Please describe additional audience details such as class year, donor status, location, involvement in clubs, new grad status, etc.
Do you need a follow-up or reminder email sent?*
- Yes
- No
From Name*
From Email*
The "From Email" is the display-email that shows up in the inbox. It is also the email that receives all the out of office messages.
Clubs & Chartered Organizations may use "volunteer@ruf.rutgers.edu" as the from email.
Reply-to Email*
The "Reply-to Email" is the email that is contacted when a person presses "Reply" on the email. The Reply-to Email needs to be a monitored inbox incase the person asks to be unsubscribed.
What is this list for?*
Name or link to email campaign in Marketo*
Please provide the name of the campaign you are working on in Marketo or a link directly to that email campaign so we add the list to the correct area.
List Description*
Please describe your list. Such as alumni/donors from a specific class year. This helps us cleanly label your list in Marketo so you can find it.
Upload your list*
Please upload your list as a .csv file.
Accepted file types: csv, xlsx, xlsm, xltx, xltm, Max. file size: 100 MB.
Is this list from IT?*
- YES
- NO
Where did you get your list from?*
Email Written Content*
Please upload a Word Doc with your written content. Only .dot, .doc, .dotx, .docx, .zip files accepted.
Accepted file types: docx, dotx, dot, doc, zip, Max. file size: 100 MB.
Image File(s)
You may select up to three images to upload. Images can only be JPGs or PNGs. Header images should be 600 x 300 pixels. Images used within the body should not be larger than your header image and the width cannot exceed 600 pixels.
Drop files here or

Accepted file types: jpg, jpg, jpeg, jpeg, png, png, Max. file size: 100 MB, Max. files: 3.
Add a New Fund to the Giving Form
Funds must first be set up in AWA and approved by the RUF accounting team before they can be added to the online Giving Form (give.rutgers.edu).

Fund Details
Describe your fund needs*
- Add new or pre-existing fund to the Giving Form
- Set up a quick link to my fund(s) on the Giving Form
- Edit my fund link (add or remove items from an existing fund link)
- Change the name of an existing fund on the Giving Form
- Make my fund easier to find
- Add/Update my fund description
Current Fund Link
Provide the URL to your current fund link(s) below.
Describe what you need added or removed from your fund link.
Vanity URL
If you have an existing vanity URL attached to this fund link please list it here so we can update it with the desired changes.
Fund Descriptions*
Fund descriptions cannot be longer than 170 characters. If your fund description is longer than 170 characters we will ask you to re-write it.
Fund Name Fund Desciption
Add Funds to the Giving Form
List all funds you would like added to the Giving Form. If you are unsure of the allocation code please write UNSURE. If this is a new fund that you would like to set up write NEW FUND in the Allocation Code field. Use the + (plus) symbol to add another fund.
Official Fund Name Allocation Code Fund Description (170 characters or less, will be displayed publicly on website)
List all funds. Use the + (plus) symbol to add another fund.
List all funds. Use the + (plus) symbol to add another fund.
Official Fund Name Allocation Code
List all funds that you would like to make easier to find. Provide keywords to associate with each fund. Each keyword must be at least 3 characters long. Use the + (plus) symbol to add another fund.
List all funds that you would like to make easier to find. Provide keywords to associate with each fund. Each keyword must be at least 3 characters long. Use the + (plus) symbol to add another fund.
Official Fund Name Allocation Code Keywords/Search Terms
Rename Funds on the Giving Form*
All fund name changes must go through the Foundation accounting department and your school or units' development officer. Please list the funds' official names below and your desired name change. Use the + (plus) symbol to add another fund.
Official Fund Name New Name Allocation Code
Do you need a shortlink or vanity URL?
- Yes
- No
Suggest a vanity URL*
All fund links begin with give.rutgers.edu/. Your vanity name will appear after the slash.
Development Officer
If your department, school, or unit has a development officer please list their information below. We may need to contact them during this process.
First Name Last Name Title Email Phone
Provide additional details about your fund needs
CVENT/Event Information
Add my event to the RUAA wesbite

Event Information
Announce a Game Watch Event
All Game Watch events are added to the RUAA website. Due to the high volume of Game Watch events, only one Game Watch announcement broadcast email will be sent each month. By filling out this form below you will automatically get your event added to the RUAA calendar and be included in the monthly Game Watch broadcast announcement.

Game Watch Information
I need Rutgers Game Watch SWAG
Game Watch SWAG is given out once a year per club. If you have not received your Rutgers Game Watch SWAG this year check the box below.
- I would like to order my club's annual Rutgers Game Watch SWAG
Game Watch SWAG Address*
List the address you would like the SWAG to get sent to below.

Street Address Address Line 2 City State ZIP Code
Home or Business Address*
Indicate if this is a home or business address.
Number of Game Watch Parties you intend to host this year*
Best estimate
Number of people you expect to attend each party*
Best estimate
Add an event*
Use the + (plus) button to add a new Game Watch event.
Event Date Cost Venue Name Venue Address City State
Social Media Link
Provide a link to your social media page for more information.
Who is building the CVENT?*
- I will be creating this event
- I would like the communications team to create this event for me
Do you have an AWA Event ID already?*
AWA Event IDs are needed for all alumni or donor events. The event ID helps to track engagement scores and other important information related to your event. If you select no, we will provide one for you.
- Yes
- No
Thanks for requesting the AWA Event ID. We will create one for you! Your event will also be added to the Rutgers Internal Events Planner Calendar. This calendar is used by Rutgers event planners to avoid creating events with overlapping audiences on the same day. To learn how to access the Rutgers Internal Events Planner Calendar download these instructions.
AWA Event ID*
Provide your AWA Event ID below. Your CVENT cannot be created without one.
Event Start Date*
MM slash DD slash YYYY
Event End Date (if different than start)
MM slash DD slash YYYY
Event Start Time*

: Hours

Minutes

AM/PM
Event End Time

: Hours

Minutes

AM/PM
Registration Link*
All events should have a registration link. If you are collecting registrations by email please list the appropriate email address in the field. If this is for a Webinar please provide the WebEx or Zoom link.
Event Name*
As it should appear on the website and in AWA.
Event Description/Suggested Boilerplate Language*
As it should appear on the website.
Presenters
If your event has presenters please list their professional names as they should appear on any public marketing materials. If applicable, include degrees and alumni years.
Presenter Name Presenter Title Presenter Organization
Does your organization have a W9 form on file with the RUAA?*
- Yes
- No
- Unsure
Is this a free or paid event?*
- Free Event: Attendees do not pay a ticket fee
- Paid Event
Please select the payment option that fits your event*
- Free Event: Attendees do not pay a ticket fee
- Paid Event: Ticket price is the same as ticket expense (or less)
- Paid Event: Ticket price is ticket expense + added gift
Ticket Types & Prices*
Ticket Price should equal the sum of the Ticket Expense and the Gift Amount. (Ticket Price = Ticket Expense + Gift Amount). ONLY the Ticket Name and Price will appear on the website. "Ticket Expense" and "Gift Amount" are for accounting purposes only. If you have already completed a Ticket Breakdown form with the foundation finance team, you may type in "See Attached Form" in the Ticket Name area above and attach the form below.
Ticket Name (as it should appear on website) Ticket Price Ticket Expense Gift Amount
Ticket (Fee and Gift) Breakdown Form (official form from foundation finance team)
If you filled out a ticket (fee and gift) breakdown form with the foundation finance team, you may upload it here instead of re-typing your ticket information above.
Max. file size: 100 MB.
Ticket Types & Prices*
Ticket Name (as it should appear on website) Ticket Price
Would you like to change the optional donation for this event?*
All event registration builds include an optional donation to the Scarlet Promise Grants fund.
- Keep Scarlet Promise Grants as the optional donation on my event registration
- I would like to change the optional donation fund
- Remove all optional donations (must provide reason for removal)
Would you like to change the optional donation for this event?*
All club and chartered organization event registration builds include an optional donation to the Scarlet Promise Grants fund.
- Keep Scarlet Promise Grants as the optional donation on my event registration
- I would like to change the optional donation fund
Reason for removing optional donation*
Optional Donations Selection*
Select the optional donation items you would like to appear on your CVENT page. Hold the Ctrl button to select multiple options.
Optional Donation*
If you are not sure what your allocation code is write in "UNSURE".
Donation Designation (Fund Name) Donation Allocation Code
Does your event include sponsorship levels ?*
- Yes
- No
Sponsorship Levels*
Sponsorship Price should equal the sum of the Sponsorship Expense and the Gift Amount. (Sponsorship Price = Sponsorship Expense + Gift Amount). ONLY the Sponsorship Name, Description, and Price will appear on the website. "Expense" and "Gift Amount" are for accounting purposes only. If you have already completed a Sponsorship Form with the foundation finance team, you may type in "See Attached Form" in the Sponsorship Name area above and attach the form below.
Sponsorship Name Sponsorship Description (optional: as it should appear on website) Sponsorship Price Sponsorship Expense Gift Amount
Sponsorship Form (official form from foundation finance team)
If you filled out the sponsorship form with the foundation finance team, you may upload it here instead of re-typing your sponsorship information above.
Max. file size: 100 MB.
Does your event include paid advertisement options?*
- Yes
- No
Advertisement Options*
Advertisement Price should equal the sum of the Advertisement Expense and the Gift Amount. (Advertisement Price = Advertisement Expense + Gift Amount). ONLY the Advertisement Name, Description, and Price will appear on CVENT. "Expense" and "Gift Amount" are for accounting purposes only. If you have already completed an Advertiding Form with the foundation finance team, you may type in "See Attached Form" in the Advertisement Name area above and attach the form below.
Advertisement Name Advertisement Description (optional: as it should appear on website) Advertisement Price Advertisement Expense Gift Amount
Advertisement Form (official form from foundation finance team)
If you filled out the advertisement form with the foundation finance team, you may upload it here instead of re-typing your advertisement information above.
Max. file size: 100 MB.
Can attendees bring guests?*
- Yes
- No
How many guests can each attendee bring?*
Write unlimited if unlimited.
Event Capacity*
Write unlimited if unlimited.
Event Branding
Which branding aligns most closely with your event?
Is this event invite only (private event)?*
For Rutgers internal event planners calendar.
- Yes
- No
Event Purpose*
Click the link below to view the different event purpose/type definitions. All schools/units (e.g. School of Engineering or Mason Gross) please select “School/Academic Unit”. You can select your specific school under event type. This question is for internal data collection only.
Unsure what to select? Event purpose descriptions can be found here, this link will open in a new tab to ensure your progress filling out the form is not erased.
Event Type*
This is for coding purposes in AWA.
Event Header Image
You may add an event header image to your registration page. Event headers should be 898 x 297 pixels. File types should only be JPG or PNG.
Accepted file types: jpg, jpeg, png, jpg, jpeg, png, Max. file size: 20 MB.
> > Photo editing tips: Unsure how to crop an image or find out your image size? View instructions here. No access to Photoshop? No problem!
Venue Name*
Please type "Online" if this is a webinar or online event.
Venue Website
Venue Location
Leave blank if this is a webinar or online event.

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country
Event RSVP Contact Name*
Will be listed on website and in marketing emails.
Event RSVP Contact Email*
Will be listed on website and in marketing emails.
Does your event need a shortlink or vanity URL?
- Yes
- No
Select a shortlink URL domain*
Shortlink Preferences*
Please list your desired shortlink and a backup option if the first is not available.
Add my event to the online RUAA calendar*
The online RUAA calendar is a public listing of Rutgers alumni events: http://ralumni.com/events
- Yes!
- No, this is a private event
Upload an image for the website
Minimum Image Dimensions: 815px x 582px; Max file size: 2M. Images should NOT have text for accessibility reasons.
Accepted file types: jpg, jpeg, png, png, jpg, jpeg, Max. file size: 10 MB.
Unsure how to crop an image or find out your image size? View instructions here.
Please describe your the issue you are having in CVENT*
Upload Screenshot (optional)
Upload a screenshot of the issue you are seeing.
Max. file size: 100 MB.
Website Information
This website update is regarding:*
Broken links, spelling, and grammar issues will be updated within 24 hours. Other items may be expedited depending on the situation. Most web edits will take place within 1 week. For annual events, solicitations, and campaign webpage updates (For example: Giving Tuesday updates, etc) please submit a consulting request instead.
- Add a post to the website
- Broken/Incorrect Link
- Grammar/Spelling Error
- Inaccurate Information
- Outdated Information
- Other
Select the post listing type*
Select which categories apply to your event.*
This will be how your event appears on the "Event Types" search on Ralumni.com/events. Check all that apply.
- Arts
- Awards & Recognition
- Career & Networking
- Experiences
- Industry & Academic Experts
- Family
- Healthcare
- Outdoor Adventures
- Reunions
- Rutgers Big Ideas
- Sports & Tailgates
- Volunteer Opportunities
Post Title*
Upload Your Content
Upload all content and images here.
Drop files here or

Max. file size: 100 MB.
Career Post Audience Types*
Select all that apply
- Student
- Early-Career
- Mid-Career
- Late-Career
- Returning to the Workforce
Career Post Topic Types*
Select all that apply
- Career Coaching
- Continuing Education
- Job Search
- Mentoring and Volunteer Opportunities
- Networking
- Recruiting Applicants
- Resume Building
- Test Prep
- Unemployment Services
Career Post Format Types*
Select all that apply
- Best Practices & Tips
- Classes & Educational Programs
- Events & Activities
- Job Postings
- One to One Meetings
- Tool/Toolkit
- Webinar
- Website
Page You Need Updated
Enter the URL of the page you need updated.
Please describe your website request below*
Vanity URLs

We offer vanity URLs for web content on our three primary websites:
- Funds located on give.rutgers.edu/vanityname
- Webpages on rutgers.alumni.com/vanityname or RAlumni.com/vanityname
- Webpages on support.rutgers.edu/vanityname
Domains and Rutgers Subdomains
We coordinate unique domain names with Rutgers OIT. Please be ready to have a back-up name prepared in case your requested domain is already taken. We also coordinate connecting your unique domain with a website or web page name with Rutgers OIT. Please be aware this process may be as quick as 1 week or as long as 3 months. The length depends on what type of site you are connecting the domain to (3rd party external sites take the longest. Rutgers university hosted websites are typically the fastest).

Subdomains such as name.rutgers.edu are also coordinated through Rutgers OIT and follow the same expectations as domain names. If you are unsure what you need, please describe your situation below and you will receive an email or phone call to consult on the topic.
I need the following:*
- Vanity URL(s)
- Link Redirect(s)
- Unique Domain Name
- Rutgers Subdomain
- Unsure
Vanity URL(s)*
List each link you need a vanity URL set up for. Provide a suggested vanity link for each URL. In the event that the vanity link is not available the communications team will reach out to you with alternative options.
URL Vanity Name Suggestion
Link Redirect(s)*
List each link you need redirected and the location you need it directed to. Please note, not all redirects may be possible or advisable. In the event that your request is denied you will be contacted with more information.
URL (Directed From) URL (Directed To)
Unique Domain Name*
List your desired domain name below as well as a back-up option in case the requested name is not available.
Domain Name Domain Extension (.com, .edu, .org, other) Website or URL where domain should be connected
Proofreading and Copyediting Request
Tell us about your project needs below.
Rutgers Subdomain*
List your desired Rutgers subdomain name below as well as a back-up option in case the requested name is not available.
subdomain.rutgers.edu
Subdomain name Website or URL where domain should be connected
Describe your copyediting/proof reading needs.*
Select as many as apply.
- Spelling, grammar, and Rutgers style guide review
- Review for tone and style (writers may rewrite sections)
Describe your audience*
You selected "review for tone". Our writers must understand your audience to be able to provide feedback on tone and style.
Describe the goal of your piece*
You selected "review for tone". Our writers must understand the goal of your piece to be able to provide feedback on tone and style.
Has this piece been fact checked already?*
Dates, numbers, school years, and facts are accurate.
- Yes
- No
Draft Content (Copy/Paste Option)
If you prefer to copy & paste your content please do so in the box below.
Draft Content (Upload Option)
If you prefer to upload a document with your draft language please drag and drop your content in the box below.
Drop files here or

Max. file size: 100 MB, Max. files: 3.
Wordcount Limitations
Are there wordcount or other limitations we should be aware of for the content you have provided? If so please explain. If you are unsure leave this question blank.
Distribution*
How and where will this content be distributed? (Magazine, email, website, phone call, text, etc)
Logo Request
Tell us about your logo needs below.
Select your logo option:*
You may select more than one.
- Rutgers University Foundation
- Rutgers University Alumni Association
- Scarlet Forever
- Athletics (Block R)
- Alumni (Block R)
- R Fund
- Rutgers University (with shield)
- Rutgers University (without shield)
- Other (please describe below)
I need logos for:*
- Print (select if your end product is a physical material)
- Web (select if this logo will only be displayed digitally)
- Clothing/Fabric
Print Logo Sizes*
Logo height Logo width unit (px / in)
Digital Logo Sizes*
Logo height Logo width unit (px / in)
Logos on Fabic
Please describe what you need below.
Logo Needs Details
Provide any additional details we may need such as file size limits, greyscale logos, or specialty instructions
Please list any additional dates/deadlines that are associated with this request.
Milestone/Deadline Type Date
COVID-19 Event Information*
Rutgers is required to provide contact tracing information for in-person events due to COVID-19. All in-person events must collect name and phone numbers for all people attending. On campus events must have EACS certification. It is okay if your event is not certified yet, however, you will be asked to provide certification before your event is launched.
- Virtual
- In-person (off-campus)
- In-person (on-campus)
- Membership/sponsorship form request (not an event)
Right to Distribute (Copyright) Verification*
- I verify that the content I have provided does not violate copyright or trademark law and that I and Rutgers have the right to distribute it. I understand that except where specifically allowed by law, Rutgers University cannot upload or distribute material without the owner’s permission. This applies to written content, photographs, drawings, video clips, and audio clips.
Additional Information
If there is anything else you think we should know regarding this project please enter that information here.

Alumni and Friends of SMLR
Alumni Brotherhood of Kappa Sigma Upsilon
Alumni Engagement
Alumni Rowing Team at Camden
Annual Giving
Athletic Development
BOSAA
Camden AR
Cap & Skull Society Alumni
CCAS
CINJ
CLAW AA
Cook AA
Dance Marathon Alumni
DeptofKinesiology
Donor Relations
DRC
EMSOP
Estate and Gift Planning
Food Science Alumni Committee
Glee Club Alumni Association
GSAPP
GSAPPAO
GSE
GSEAA
GSN
GSNB
HCAAC
Honors College New Brunswick
IntlDev
Jazz MA Alumni
LAA
LAARU
LODAGA
LTCAA
MGSA
NCAS
Newark AR
Newark AA
NJMS
NLAW
RAA
RBHS
RBS
RBS Management Science - Graduate
RBSAA
RC of Arizona
RC of Atlanta
RC of Austin
RC of Central FL
RC of Charlotte
RC of Chicago
RC of DC (RC of Washington, D.C.)
RC of DFW (RC of Dallas Fort Worth)
RC of Greater Las Vegas
RC of Greater Philadelphia
RC of Houston
RC of Lehigh Valley
RC of New England
RC of North Jersey
Rutgers Club of New York City (RCNYC)
RC of Raleigh-Durham
RC of San Diego
RC of San Francisco
RC of Sarasota-Manatee
RC of Seattle
RC of South Carolina
RC of Southern California
RC of Tampa Bay
REMBA
RSDM
RUCAA
RUSNC
Rutgers Future Scholars
Rutgers University Rainbow Alumni League
Rutgers-Newark Chorus Alumni Organization
Rutgers Law
RWJMS
SAS
SBC
SC&I
SC&IAA
SCJ
SCJAA
SEBS
SHP
SOE
SON
SPAA
SPAAAN
SPH
Spirit Program Letter Winners (Rutgers Spirit Alumni)
SSW
UCM
UCNAA
UCRNBAA
Veteran Alumni
Volunteer Engagement
RAWPN (Rutgers Alumnae Women’s Professional Network)
UNSURE

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Communications Update